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Comprehensive Master Show Planning ChecklistEvery professional Trade Show Manager or Consultant keeps "sane" by creating a Trade Show Planning Spreadsheet Guide for each & every show; in addition to the planning binder, covered in Section 3, which holds all of the paperwork This section provides you with a comprehensive, Customizable, Trade Show Planning Checklist, covering EVERY aspect of planning for your trade show step-by-step, including detailed descriptions, notes & tips for each item; demonstrations, budget, booth staff, display components, insurance, marketing & promotional strategy, PR, registration, shipping, supplies, travel, etc. This absolutely streamlines the planning process & eliminates errors (as long as items are checked off as you complete them!!!)
Planning Time Line Template- This template describes the time frame in which certain planning items should be completed
- This can be customized for your own trade show exhibit planning
Post Show Reporting Template - This template is ready for you to fill in all of the lead data from your trade shows, to find out how much overall ROI per lead you achieved
- Including, drilling down to find out cost per qualified lead, cost per purchasing time frame, cost per product interest & cost per total attendees
- When using this format, you will be able to add the results from each show you exhibit at & compare them side-by side
Lead Fulfillment Planning Template - This customizable template is for defining all of the steps involved in your lead process; outlining the entire lead handling, ranking, follow up & sales reporting process, in an easy to read spreadsheet
Budget Checklist & Template - You will need to set a budget before determining your marketing strategy, booth display, collateral, promotional item, etc., etc., etc.
This section will teach you how to create a budget & provides a sample budget spreadsheet, outlining each & every item you will need to budget for, including how to keep track of payments, etc.
Binder Tabs Template - This template lists the binder tabs you should create, to organize the colossal amount of paperwork you will need to keep track of when planning your trade show exhibit!
Planning & Strategy Meeting Checklist - This checklist helps you prepare for your planning & strategy meetings; by listing all of the items you will need to review & bring with you to these meetings
Marketing Planning Checklist & Template - Defining which attendees you want to reach & determining a strategy of how you will get your message across to them is imperative to achieving the objectives you have established
- This planning checklist & template describes the type of marketing opportunities available pre-show, at-show & post show; and outlines the strategic benefits of each strategy
Follow Up Survey Template - This customizable template can be sent with your follow up materials to receive feedback on anything from booth staff performance to products and so on
Supplies Checklist & Template - This section provides you with a comprehensive, sample Supplies Spreadsheet Planning Guide, which starts out by describing the essential supplies every "trade show kit" should always contain & how to track the quantities of these items from show to show
- Then describes additional, valuable marketing, demonstration, booth staff & "in case of emergency" items that should be incorporated into your "trade show kit" are also covered; having these items become part of your standard "trade show kit" will simplify the supplies planning for future shows, keep your booth staff healthy & ready to go & prepare you for minor "mini disasters" that can happen to your booth!
- Then ends by discussing & illustrating Banner suggestions that are economical & lightweight; these can easily fit in any boxes & be shipped with your supplies
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